Westlake HS will not accept phone calls to clear an absence. We must have written documentation within 48 hours of return, preferably by email, that states reason and date of absence. If you are unable to send an email please send a written note with your child upon their return.
It is essential that students check in and out through the Attendance Office to keep the child's attendance accurate. Ten absences, not school-related, in one class will trigger an attendance court filing under the State of Texas Compulsory Attendance Law.
Please refer to the school calendar and bell schedule when making appointments and travel days. It will aid you in planning visits as to not miss instructional time and school days. Absences for personal reasons and personal appointments (example: Division of Motor Vehicles, Passport Office, Drivers Education, ACL) will not be excused. You may make-up your work 100% if the absence has been documented and the student has checked in and out through attendance. Please check with your teacher in regards to their policy for test make-up.
- Late Arrivals
- Automatic Calls/Emails
- Advance Notification
- College Visits
- Verification of Enrollment (VOE)
- Attendance Forms
Students bring in a parent note to school that states they will be leaving at 'X' time for an appointment. Come to the Attendance Office before school or in-between class periods to pick up your Permit-To-Leave Slip. The pass will get you out of class to leave for your appointment at that specific time. When you return to school, bring a note from the doctor and check-in with Attendance. Your attendance will then be coded accurately and a pass will be given to you to return to class. All notes go to the Attendance Office. Do not give notes to the teacher or email the teacher.
Seniors leaving for lunch, but also attending an appointment during that time, need to be checked out through the Attendance Office. They may or may not be returning before the scheduled lunch ending time.
Parent and Doctor Notes are subject to random verification.
Automatic Call System
If your student is absent one or more periods, and not documented through Attendance, you will receive a phone call about their absence. Student attendance for school related absences will be automatically corrected (field trip, athletic event). Please check Skyward Family Access to view all attendance before making inquiries. If you have questions, email the student’s teacher that marked the period absence.
You may also designate on Family Access to be emailed of any attendance entered for your student for the day. If you receive an email or Skylert Call, you may use it as a reminder to send in a note for the all-day absence. If you feel you were emailed in error, please check the attendance before calling or emailing Attendance. Again, if it was just one or two classes, please email the teacher to inquire.
Junior and Senior College Visits
If you are planning to go on a College Visit, please do the following:
Before your visit:
- Pick up the College Visitation Form from the Attendance Office
- Get your Teachers to sign off on your absence
- Turn the signed paperwork back into the Attendance Office. The Attendance office will give you a College Visit Verification Form to take to the College you are touring.
During your visit:
- Fill out the College Visit Verification form and have the College Campus stamp or sign during your stay.
After your visit:
- Upon your return, turn the College Visit Verification Form into the WHS Attendance office to get documented credit for your absence.
You are allowed 2 College Visits. If you require more, please see your AP for approval plus do all the above steps. Please note: Juniors may only be excused for 2 college visits. Seniors may take college visits anytime up until May 1st.
Verification of Enrollment (VOE)
VOE's can be obtained through the main WHS office. A parent must either send a note requesting this along with their signature or FAX 512-732-9257 or stop in to sign for this document. All requests made before 11a.m. will be available for pick-up after 1:00 P.M. VOE's expire after 30 days from issue date. A student must be in accordance with the Texas Compulsory Attendance Law to obtain a VOE.